Personal assistant of GM

6 дней назад

Киев, Киев, Украина Абботт Україна Полный рабочий день 40 000 ₴ - 60 000 ₴ в год

What will you do:

  • Provide administrative support and procedural duties as required for effective operation of General Management
  • Monitor incoming calls, maintain agenda and prioritize incoming correspondence. Follow all the approvals related to Country Management
  • Provide support with calendar management for GM by setting up regularly occurring 1:1 meetings, team meetings, conf. calls
  • Plan & organize internal, external & virtual meetings
  • Prepare communications to sign-off stage wherever possible, prepare agendas and minute meetings
  • Distribute communications on behalf of General Manager, writing external and internal official letters
  • Arrange travel requirements for GM in line with Abbott policies, prepare visa documents, arrange hotel bookings & transfers
  • Prepare travel expense reports and provide documents support for GM in a timely manner and according to the Abbott travel policy
  • Provide Accounting & Finance related project support; including supplier selection & set up; follow up on invoices
  • Act as a coordinator on affiliate based events & projects involving other Departments' Administrative Assistants

Your Qualification:

  • University Degree
  • Minimum of 1 years' experience as Personal Assistant
  • Excellent organizational & planning skills, practical in work approach and ability to prioritize
  • Ability to take the initiative and to work within a team environment requiring collaboration and communication
  • Excellent working knowledge of Microsoft Office, Power Point and Excel skills
  • Fluent English, Ukrainian and Russian oral and written communication skills.
  • Analytical skills
  • 1C knowledge is preferable

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