Personnel Records Specialist

We're opening the position of a Personnel Records Specialist to work as part of our internal HR Office. The main goal of the role is to ensure proper register, transfer, and dismissal processes for employees along with maintaining personnel record files and database.

Responsibilities:

Organize personnel records in accordance with the current legislation and established state standards

Organize and maintain military records in accordance with the current legislation and established state standards

Register employment, transfer, and dismissal of employees in accordance with the current labor law and regulations, instructions and orders approved by the company using appropriate forms and computer applications

Form and maintain personal files and database of employees

Enter data into the personnel/payroll system

Fill, record, keep, and store workbooks of employees and accounting of their employment history

Archive personnel files and prepare documents for shelving to the State Archives if the time of storage in the enterprise has passed on

Provide personal data for the Accounting Department, extra budgetary funds, and tax inspectorate

In collaboration with accountants, prepare documents required to obtain social benefits, granting of pensions, allowances, and benefits to employees and their families and transfer them to the Social Welfare Authorities

Issue all kinds of personnel certificates

Maintain computerized and paperback records of employees, including records of annual leaves, sick leaves, leaves without pay, and overtimes

Prepare various personnel-related reports for administrative staff and state authorities

Requirements:

2+ years of experience in personnel recordkeeping

Knowledge of fundamentals of office procedures and organization

Expertise in principles, procedures, and practices of personnel recordkeeping

Knowledge of Ukrainian Labor Legislation and 1C accounting program

Knowledge of labor organization

Good MS Office knowledge

Ability to understand, interpret, analyze, and apply governing personnel rules and regulations

Ability to meet deadlines under pressure of interruptions

Skills to perform detailed and accurate review of personnel transaction information, forms, and reports

Responsibility, reliability, initiative, proactiveness, sociability, and result orientation

A university degree in a related field

English level – Upper-Intermediate or higher

We offer:

Remote-first work model with flexible working hours (we provide all equipment)

Comfortable and fully equipped offices in Lviv and Rzeszów

Competitive compensation with regular performance reviews

18 paid vacation days per year + all state holidays

12 days of paid sick leave per year without a medical certificate + extra paid leave for blood donation

Medical insurance with an affordable family coverage option

Mental health program which includes free and confidential consultations with a psychologist

English, German, and Polish language courses

Corporate subscription to learning platforms, regular meetups and webinars

Friendly team that values accountability, innovation, teamwork, and customer satisfaction

Inclusive environment where everyone feels valued and treated equally. We proudly partner with VeteranHub to support Ukrainian veterans

We are committed to supporting Ukraine and actively participate in charity initiatives