Sr Executive Assistant

6 дней назад

Киев, Киев, Украина FOP Oova Полный рабочий день 30 000 ₴ - 60 000 ₴ в год

Senior Executive Assistant (Cyprus, Larnaca onsite)

The Senior Executive Assistant will provide high-level personal assistance to the executive, managing various tasks to ensure smooth operation of personal and business-related matters. This role requires a proactive, organized individual capable of managing the executive's personal and professional needs. 

Key Responsibilities:

● Manage the executive's personal schedule, appointments, and events, ensuring timely and efficient planning and execution.

● Prepare meeting agendas, briefings, and follow-up notes.

● Coordinate personal errands and day-to-day tasks, ensuring they are handled effectively and efficiently.

● Handle personal correspondence, including emails, phone calls, and messages on behalf of the executive.

● Distribute tasks related to the executive's personal and professional priorities to relevant teams, ensuring follow-up and timely completion.

● Collaborate with internal departments and external stakeholders to ensure the executive's needs are met and that tasks are carried out effectively.

● Provide updates to the executive on the progress of delegated tasks and ensure proper execution.

● Travel periodically with the executive for business trips, providing logistical support and ensuring the executive's needs are met during travel (rarely).

● Handle all matters with discretion, professionalism, and confidentiality, ensuring sensitive personal and professional issues are managed appropriately and following established protocols.

Required Qualifications:

● Education:

○ Bachelor's degree in Business Administration, Communications, or a related field (preferred but not required).

● Experience:

○ Minimum of
5 years of experience

providing high-level personal and executive assistance, ideally supporting senior executives.

○ Proven ability to handle complex schedules, tasks, and personal assistance, while managing sensitive matters with confidentiality.

● Skills & Competencies:

○ Exceptional organizational and time-management skills.

○ Strong written and verbal communication skills.

○ Ability to multitask, managing both personal and professional duties efficiently. 

○ High attention to detail and the ability to handle multiple priorities effectively.

○ Ability to maintain professionalism and discretion in all matters.

○ Proficiency in MS Office Suite or G-Suite and task management tools.

○ Strong interpersonal skills with the ability to work effectively with both internal teams and external contacts.

○ English and Ukrainian, fluent.

Personal Attributes:

● Highly proactive, reliable, and able to manage multiple tasks simultaneously. 

●Ability to work independently and adapt to changing priorities in a dynamic work environment.

● Flexible and adaptable with a positive, solution-oriented attitude.

● Calm and composed, especially under pressure, ensuring the executive's needs are always met.

● Strong problem-solving skills, especially when dealing with time-sensitive or last-minute situations.

We offer

Relocation assistance

Official employment

Private medical insurance

21 working days of vacation

Super adequate management and caring team

Please, send your CV to Olena.

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