Executive Assistant at boutique investment and advisory firm

Malmberg Capital is a boutique investment and advisory firm headquartered in the United Kingdom. Malmberg Capital helps companies fundraise and investors access vetted investment opportunities — venture capital, private equity, real estate, and other alternative investments. The company serves clients in international markets.

The ideal candidate will provide top-level assistance for the CEO, acting as a trusted extension of their time and priorities. This role goes beyond traditional administrative duties — you will also assist with marketing communications, basic advertising reporting, social media engagement, and future recruitment support. You should be highly organized, proactive, tech-savvy, and comfortable switching between administrative, marketing, and operational tasks.

What will you be doing?

• Act as the first point of contact for internal and external stakeholders, exercising judgment to determine when to escalate to other team members, and filtering activities that can be handled independently.
• Manage and filter communications on behalf of the CEO — including email, direct messages, and social media inboxes — drafting professional, brand-appropriate replies.
• Contribute to the effective teamwork, decision-making, and constructive culture of the CEO's office and Executive Leadership Team.
• Manage the CEO's diary, ensuring that time is allocated effectively and resolving competing demands.
• Complex travel arrangements including the planning of itineraries, arranging visas, booking flights and accommodation in line with budgets and travel policies, considering sustainability credentials of service providers.
• Pull and summarize advertising performance data (e.g., Meta Ads Manager, Google Ads) into simple reports highlighting trends and recommendations.
• Assist with social media engagement — responding to comments and messages, coordinating giveaways, and tracking engagement metrics.
• Project support – collaborating with relevant teams to ensure key milestones are met, maintaining document management systems and project plans.
• Meeting and event support – sourcing appropriate venues, organizing catering, identifying IT requirements, preparing travel itineraries, agendas, and presentations, and attending when required.
• Provide recruitment support in future — drafting job ads, posting on platforms, screening candidates, and scheduling interviews.
• Admin support including processing expenses and invoices in addition to some personal assistance.

What skills do you need?

• Proven experience as an Executive Assistant, reporting directly to C-level.
• Strong organizational and project management skills with the ability to juggle multiple priorities.
• Expert user of Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfortable with Google Workspace.
• Tech-savvy and quick to learn new platforms and tools.
• Experience with social media platforms and basic marketing analytics.
• Exceptional interpersonal skills — written and oral — with an ability to adapt tone for professional and public communications.
• Understanding of investments, capital markets, and capital raising is preferred.
• Well-organized, detail-oriented, with strong follow-up and problem-solving skills.
• Discreet and trustworthy — able to handle sensitive information responsibly.
• Fluent in spoken and written English.

We are looking for an intelligent and well-organized Executive Assistant. We prefer candidates that have graduated and have studied business, finance, communication, or similar areas - but other valuable experience will be considered.

The mission for this role is to support the CEO in managing communications, coordinating key projects, reporting on marketing activities, and handling initial interactions with external stakeholders — ensuring that the CEO's time is focused on high-value strategic priorities.