Administrative Assistant

2 дней назад

Киев, Киев, Украина International Organization for Migration Полный рабочий день
Responsibilities

  1. Arrange appointments for the supervisor, receive visitors, place and screen telephone calls and respond to routine requests for information;

  2. Provide office, administrative and logistics support to meetings, committees, conferences, etc.;

  3. Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions;

  4. Respond or draft responses to standard/ routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports;

  5. Proofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards;

  6. Initiate general administrative tasks in the computerized financial / travel / human resources systems;

  7. Make travel and hotel arrangements and prepare travel authorizations/claims for staff as required;

  8. Provide assistance in the administrative processing of vacancy notices and consultants' contracts;

  9. Research, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain electronic and paper files; and,

  10. Perform such other duties as may be assigned.

Qualifications

EDUCATION

  • High school diploma with four years of relevant experience; or,
  • Bachelor's degree in Business Administration or related fields from an accredited institution with two years of relevant professional experience.

EXPERIENCE

  • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; 

  • Attention to detail, ability to organize paperwork in a methodical way;  

  • Discreet, details and clients-oriented, patient and willingness to learn new things; and, 

  • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

SKILLS

  • ​Attention to detail, ability to organize paperwork in a methodical way; 
  • ​Discreet, details and clients-oriented, patient and willingness to learn new things. 

  • Administrative Assistant

    1 неделя назад

    Киев, Киев, Украина Charitable foundation Research Innovations in Medicine RIMON Полный рабочий день 20 000 ₴ - 40 000 ₴ в год

    Company DescriptionFounded in 2015, the RIMON Charitable Foundation is dedicated to providing comprehensive charitable assistance to specific categories of institutions and individuals in the field of medicine. We focus on the introduction and application of the latest trends in world medicine in Ukraine, as well as the development of healthcare and the...

  • Administrative Assistant

    2 дней назад

    Киев, Киев, Украина Boeing Полный рабочий день

    Administrative AssistantCompany:Boeing Ukraine LLCBoeing Ukraine LLC is looking for Administrative Assistant to join our team in Kyiv.Position Responsibilities:Process and route, regularly throughout the day all mail.Communicate with the building administration regarding permanent/temporary passes to the building, work during off-hours, temporary car...

  • Administrative Assistant

    1 неделя назад

    Киев, Киев, Украина CWB Limited Полный рабочий день 30 000 ₴ - 60 000 ₴ в год

    Role SummaryWe are seeking an Administrative Assistant to join our Ukraine office.What Will You Do?Handling general administrative duties such as: managing electronic database; uploading and systematising files and correspondence, tracking and updating deadlines;Translating and proofreading of legal and other documents;Assisting Attorneys, Patent Attorneys...

  • Administrative Assistant

    6 дней назад

    Киев, Киев, Украина Boeing Полный рабочий день 30 000 ₴ - 60 000 ₴ в год

    At Boeing, we innovate and collaborate to make the world a better place. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.Boeing Ukraine LLC is looking for Administrative Assistant to join our team in Kyiv.Position...

  • Administrative Assist

    2 дней назад

    Киев, Киев, Украина Boeing Полный рабочий день

    Administrative Assist (Administrative Assist-General)Company:Boeing Ukraine LLCBoeing Ukraine LLC is looking for Administrative Assistant to join our team in Kyiv.Position Responsibilities:Process and route, regularly throughout the day all mail.Communicate with the building administration regarding permanent/temporary passes to the building, work during...

  • Medical Secretaries and Administrative Assistants

    4 дней назад

    Киев, Киев, Украина Medcruit Полный рабочий день

    The Role: Medical Secretaries and Administrative Assistants Contract Type: Hourly (Remote) Compensation: $60–$80 per hourAbout the Role A leading AI research initiative is seeking experienced Medical Secretaries and Administrative Assistants to contribute domain expertise toward the development of next-generation machine learning systems. This project...

  • Executive Assistant

    1 неделя назад

    Киев, Киев, Украина ScaleJet Полный рабочий день 40 000 $ - 60 000 $ в год

    Our Client, an international e-commerce company with a strong presence in the USA, is looking for a proactive and flexible Executive Assistant to support the CEO with both personal and business tasks. This role is a 50/50 blend of responsibilities, requiring someone who can anticipate needs, stay organized, and take initiative to keep everything running...

  • Travel Assistant

    1 неделя назад

    Киев, Киев, Украина Food and Agriculture Organization (FAO) Полный рабочий день 20 000 $ - 40 000 $ в год

    Organizational SettingThe cooperation between the Food and Agriculture Organization of the United Nations (FAO) and the Government of Ukraine has been designed to reinforce national capacities and to contribute to the broader development of agriculture, sustainable management of forests and fisheries, and animal and plant disease control. FAO is also...

  • Executive Personal Assistant

    1 неделя назад

    Киев, Киев, Украина Hold Brothers Полный рабочий день 80 000 $ - 120 000 $ в год

    Hold Brothers' CEO is looking for an Executive Personal Assistant to join his team The ideal candidate for this role must have excellent communication skills (both written and verbal), be detail-oriented and highly organized with the ability to work and think independently.ResponsibilitiesAssist the CEO of 900+ person firm with specific ad hoc projects as...

  • Executive Assistant

    1 неделя назад

    Киев, Киев, Украина Replika Полный рабочий день 40 000 ₴ - 60 000 ₴ в год

    About ReplikaReplika is an AI companion loved by 35M+ users around the world. We're redefining what it means to connect with technology – emotionally, intelligently, and personally. From mobile to VR, we're building an experience that feels less like software and more like someone who gets you.About the RoleWe are looking for an ambitious and resourceful...