Administrative Assist

2 дней назад

Киев, Киев, Украина Boeing Полный рабочий день
Administrative Assist (Administrative Assist-General)

Company:

Boeing Ukraine LLC

Boeing Ukraine LLC is looking for Administrative Assistant to join our team in Kyiv.

Position Responsibilities:

  • Process and route, regularly throughout the day all mail.

  • Communicate with the building administration regarding permanent/temporary passes to the building, work during off-hours, temporary car passes.

  • Keep track of all the visitors to the office daily. Strictly follow security requirements accepted for the office.

  • Translate from English into Ukrainian or vice versa, if requested or provide translation services.

  • Coordinate mail and shipments

  • Coordinate leased or company owned vehicles, taxi upon request.

  • Keep the photo archive; get photos printed.

  • Provide travel support to company employees and partners, including visas, rented cars, ground pick up, VIP lounge and other special arrangements.

  • Performs recurring invoice processing, cost analysis or other business objectives through collecting, processing and distributing documents or data.

  • Coordinate Record Information Management (RIM) and document storage requirements.

  • Locate and assemble information for various meetings, reports, briefings, etc.

  • Order stationery for the office.

  • Keep first aid medical kits on each floor complete.

  • Monitor newspapers subscription.

  • Order business cards/holidays postcards/special souvenirs.

  • Write simple or repetitive, non-technical correspondence in accordance with a given format.

  • Provide secretarial supporting when required.

  • Perform other duties as assigned.

  • Managing reception / front office including answering calls, screening & badging the visitors, receive various deliveries (office supplies, documents, couriers), coordinating for shipping, distribution of mails, booking conference rooms.

  • Facilitate non-Boeing visitor access and on-site support.

  • Ensure office supply availability, order accordingly and maintain the stock.

Basic Qualifications (Required Skills/Experience):

  • Bachelor's degree in related field.

  • Languages: Ukrainian, English Upper-Intermediate is a must.

  • Proficient in Microsoft Office (Word, Excel, PowerPoint), Outlook.

Preferred Qualifications (Desired Skills and Experience):

  • Graduate degree in administrative or secretarial studies.

  • 2 years of relevant work experience in hospitality or travel business or multinational company.

Professional skills:

  • Business writing, knowledge of office management systems and procedures, organizational and planning skills.

  • Proven admin or assistant experience.

Language Requirements:

Not Applicable

Education:

Bachelor's Degree or Equivalent

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Security Clearance:

This position does not require a Security Clearance.

Visa Sponsorship:

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift:

Not a Shift Worker (Ukraine)

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