Financial Contract Management Specialist

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for
Country Office
in Kyiv to fill the position of the:

Financial Contract Management Specialist (full-time, Kyiv)

(internal SAP code: Financial Contract Management Specialist)

As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ). The commissioning parties and cooperation partners all place their trust in GIZ, and we work with them to generate ideas for political, social and economic change, to develop these into concrete plans and to implement them. Since we are a public-benefit federal enterprise, German and European values are central to our work. Together with our partners in national governments worldwide and cooperation partners from the worlds of business, research and civil society, we work flexibly to deliver effective solutions that offer people better prospects and sustainably improve their living conditions.

Responsibilities:

• Ensure the quality, efficiency, and accuracy of administrative and commercial processes in the area of financial contract management in S4HANA.
• Ensure compliance with company-wide procedures (P+R), country-specific guidelines, and national legal requirements.
• Support the introduction and implementation of new policies, rules, and guidelines related to administrative procedures in S4HANA.
• Cooperate closely with the procurement team and accounts payable team to align policies and processes.
• Conduct internal control activities within the GIZ Ukraine portfolio.

Tasks

Operational tasks:

• Process and verify financial documents (hereinafter refer to contract related invoices and supporting documents) in line with S4HANA standards, P+R, country-specific guidelines, and national legal requirements.
• Check documents for completeness, accuracy, and contractual compliance.
• Verify business partner master data (e.g. bank details, name, and address).
• Perform arithmetical and formal verification of receipts, invoices, and supporting documents.
• Review and verify construction-related invoices and prepare accounting sheets where required.
• Review and verify invoices and reporting documents of Local Contribution Agreements, Financial Arrangements, Grant Agreements (including expenditure lists, etc.), DPP Contracts.
• Assessment of Commercial and legal eligibility check (KEP).
• Communicate directly with contractors on financial documents' related issues.
• Check and update accounting data in cooperation with procurement.
• Support proper filing and archiving process (both electronic and hardcopy).
• Provide support during internal and external audits for projects, Country Office, and HQ.
• Contribute expert input on contract drafting, billing modalities, and tax-related matters.
• Support and implement internal control activities in line with company requirements.

Additional tasks:

• Actively participate in regular meetings with finance managers, procurement, and finance teams.
• Support training activities and knowledge sharing within the team.
• Carry out other duties as requested by management.

Required qualifications, competences and experience:

• Bachelor's or master's degree in finance, accounting, business administration, or a related field.
• At least 3 years of professional experience in financial contract management, accounting, or auditing.
• Solid understanding of invoicing and procurement requirements under Ukrainian law.
• Experience with compliance processes and internal controls (P+R knowledge is an advantage).
• Experience with S4HANA or SAP is a strong asset.
• Very good command of MS Office (Excel, Word, Outlook).
• Experience with ERP systems (preferably SAP/S4HANA).
• Very good knowledge of English (spoken and written), Ukrainian (native level), German is an asset but not mandatory.
• Strong analytical and problem-solving skills.
• Attention to detail and accuracy.
• Good communication skills and ability to work in a team.
• Confidential treatment of data and information.
• Reliability, flexibility, high loyalty, high self-discipline.

We offer:

• Official employment.
• Salary fixed in EUR, performance-related bonuses and 13th salary.
• Medical insurance, 29 vacation days annually.
• Language classes, hard and soft skills trainings.
• Individual and group psychological support.
• Possible flexible and remote work (depending on Country Office needs and with a prior approval of a line manager - up to 10 days a month within Ukrainian border).
• Meaningful and valuable work, international environment.

Employment conditions

Full-time position with a 40-hour working week. The contract duration is 1 year. Prolongation is possible. Starting as soon as possible or upon discussion, but not later than 1 January 2026.

GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.

Application

We are looking forward to your application in English, comprising your CV and a Cover letter explaining your motivation to apply for the job to
recruitment-
until
COB 27 October 2025, Monday

.

Candidates are requested to submit their documents with the following title:

·    Surname Name_CV

·    Surname Name_Cover letter

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely. Only shortlisted candidates will be contacted for the next stages of the recruitment process.