People and Office Care manager

At Promova, we're redefining language education to make it accessible, personal, and effective for today's fast-paced world. Our growing team of 150 professionals is on a mission to connect people, bridge cultures, and empower lifelong learners—reaching every country except aggressor states (yes, even Antarctica).

We blend AI-driven innovation with human expertise to create tools that help people speak with confidence, embrace new cultures, and truly belong in any language. As part of our team, you'll make a real impact, work in an environment built on care, quality, and creativity, and grow alongside a community that values progress.

With flexible work options, comprehensive benefits, and endless opportunities for growth, Promova is more than a workplace — it's a movement.

We're currently looking for a People and Office Care manager to join our Talent Team As a People and Office Care manager, you'll play a key role in maintaining and improving the daily experience of our teams across Promova's offices and coworking spaces in Kyiv, Lviv, Warsaw, and Lisbon.

YOUR AREA OF IMPACT:

• Maintain and improve office operations and workflows across Promova locations.
• Own the full procurement process: from identifying needs and selecting contractors to negotiating the best conditions.
• Track and manage office budgets and payments.
• Ensure high-quality services from suppliers through regular feedback collection.
• Oversee food orders (breakfasts, lunches, snacks) and overall office tidiness.
• Manage and deliver corporate gifts and care packages for employees and partners.
• Collaborate with the Talent Engagement team on team events, gifts, and merch.
• Support the CEO with personal and business requests (travel bookings, purchases, etc.).

ABOUT YOU:

• 2-3 years of experience in an office management role.
• Strong organizational and multitasking skills - you know how to keep many moving parts aligned.
• Proactive and detail-oriented - you don't just complete tasks, you optimize them.
• Friendly communicator and team player who enjoys cross-functional collaboration.
• You have an English level of Intermediate or above, which allows you to comfortably communicate in an international team.
• Comfortable working in a fast-paced, dynamic environment.

WHAT WE OFFER:

• A supportive, people-first team culture built on trust, care, and creativity.
• Clear career path with the opportunity to grow into a People & Office Care Lead as we scale.
• Freedom to experiment and innovate - your ideas to improve how we care for people are not only welcome, they're expected.
• Involvement in impactful Talent & Culture initiatives that directly shape the team experience.
• A fast-moving, open-minded environment where ideas turn into action quickly.

CORPORATE BENEFITS:

Growth — offered to help develop your skills, advance your career, and reach your full potential: compensation for additional training at external events and seminars; access to a large electronic library; paid online courses and conferences; Promova English Group; English Classes; Promova Speaking Club and access to Promova Premium.

Wellbeing — offered to support your overall health, happiness, and resilience: work remotely from any safe location worldwide; flexible work schedule; 20 paid vacation days per year; an unlimited number of sick days medical insurance coverage; mental health support; power station reimbursement; employee discounts and special benefits for remote employees.

Fun&Activities — offered to foster informal communication and strengthen social connections among teammates: remote team compensation for gathering and team-building episodes.

INTERVIEW PROCESS:

• Pre-screen with Recruiter (40 minutes)
• Interview with Talent Director (1 hour)
• Test task
• Bar-raising (1 hour)

Ready to join Promova and play a key role in building a workplace that's as vibrant, caring, and organized as the product we create?