Executive Assistant

Our client is a holding company seeking a proactive and detail-oriented professional to support their day-to-day operations. This is an excellent opportunity for someone looking to take ownership of administrative functions and grow into a role with broader responsibilities as the business expands.

Responsibilities

• Provide high-level administrative and executive support, ensuring smooth day-to-day operations across the business.
  
• Manage documentation, maintain organized filing systems, and handle sensitive information with strict confidentiality.
  
• Liaise with the company's Corporate Services Provider (CSP) to support corporate governance, regulatory compliance, and accurate handling of company records.
  
• Review and interpret legal and financial documents to support internal processes (no contract drafting required).
  
• Maintain and update company records, databases, and internal tracking tools to ensure accuracy and accessibility.
  
• Support leadership with scheduling, meeting coordination, travel arrangements, and professional correspondence.
  
• Assist in coordinating external suppliers, auditors, and service providers, ensuring effective communication and timely delivery.
  
• Contribute to financial oversight by assisting with invoice tracking, reporting, and the preparation of documentation for accounting or compliance purposes.
  
• Handle ad-hoc projects as the company grows, including operational initiatives and cross-team coordination.
  
• Be available to travel when required for meetings, corporate matters, or business-related initiatives.
  
  Requirements:
  
• Previous experience in administration, executive assistance, or a similar operational support role.
• Strong organizational skills with the ability to manage multiple priorities and maintain attention to detail.
  
• Solid understanding of legal and financial documentation, with the ability to liaise effectively with CSPs, auditors, and external providers.
  
• Excellent written and verbal communication skills.
  
• Proficient in MS Office and comfortable working with digital tools, spreadsheets, and databases.
  
• Professional, proactive, and able to take ownership of tasks while maintaining confidentiality.
  
• Willingness to travel as needed.
  

What We Offer

• A varied and hands-on role within a growing holding company.
• Opportunity to develop into project and business management responsibilities as the company expands.
• Supportive working environment with room to grow professionally.