Executive Assistant

1 неделя назад

Киев, Киев, Украина Novartis Полный рабочий день 40 000 ₴ - 60 000 ₴ в год

Job Description Summary

-Provide administrative support and purchasing expertise to ensure the timely provision of services for effective and efficient maintenance

Job Description

Major accountabilities:

  • General administrative support: Deals with complex administrative and organizational assignments independently and takes care of general administrative tasks.

  • Involved in strategic planning processes.

  • Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines services that are specific to the department.

  • Accommodates customer's specific needs.

  • Work processes in own area of responsibility: Initiates new processes or modification of processes and coordinates the introduction of new or modified processes.

  • Handling of administrative projects: Acts as project coordinator/manager for administrative projects (design, planning, implementation, communication, etc.) -Supervisory tasks: Mentors temporary employees or apprentices or assumes a limited project coordination/management role.

  • Proactively engage stakeholders to ensure that on site client's expectations are met through high levels of customer service -Effectively manage service vendor to ensure an on time deliverable system.

  • 24/7 emergency call support and site attendance is required.

  • Flexibility and ownership of the overall operations.

  • Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt -Distribution of marketing samples (where applicable)

Key performance indicators:

  • Enhance operational effectiveness and efficiency -Consistently monitor and control the quality of performance -Reduce operational costs -Maximize asset value and extend asset life cycle

Minimum Requirements:
Work Experience:

  • Managing Crises.

  • Cross Cultural Experience.

  • Collaborating across boundaries.

Skills:

  • Quality decision making.

  • Managing resources.

  • Creativity and visioning.

  • Being assertive.

  • Conflict management.

  • Challenging the status quo.

  • Influencing and persuading.

  • Transaction Deal Structuring.

  • Franchise Strategy Prioritization.

  • Analyzing stakeholder requirements.

Languages :

  • English

  • Ukrainian

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