External relations and Grant Manager — Ukraine

Are you a sharp grant professional who can turn donor rules into real-world results? Join the DCA–NCA Ukraine Joint Country Programme (JCP) and lead high-quality grants team across a fastmoving, multisector response.

About Us
DCA-NCA JCP in Ukraine provide humanitarian emergency relief and early recovery through a multisector response to support war-affected populations close to the frontlines in eastern and southern parts of Ukraine. Our work in Ukraine is centered around two strategic goals: To save lives and build resilient communities. DCA-NCA Ukraine works with survivor and community-led response, infrastructure reestablishment, protection and Humanitarian Mine Action to meet the local humanitarian needs of Ukrainians suffering under the Russian invasion. We implement our projects in collaboration with Ukrainian partner organisations, governmental institutions and local municipalities.

About The Role
You will steer the end‑to‑end grants cycle for the DCA–NCA Ukraine JCP - from opportunity scanning and proposal development to award management, reporting and close‑out. You'll coordinate closely with other department in country office as well as with HQ technical advisers and compliance colleagues. Primary external stakeholders include donors, implementing partners, private sector and other key stakeholder. The role combines hands‑on delivery (proposals, reports, budget revisions) with systems leadership (trackers, SOPs, partner compliance) and capacity building of a grants team that consists of three colleagues.

Key Responsibilities

• Lead the Grant Management team in country and provide oversight and guidance to the team members donor portfolio with focus on Danida, Norad EU and other relevant institutional donors
• Oversight of the full grants management cycle and maintain a reliable grants calendar/tracker (concept to closeout).
• Coordinate high-quality, compliant proposals and budgets with country teams and HQ advisers; organise input timelines and reviews.
• Ensure the Grant team's on-time deliverables, including accurate narrative and financial reporting; oversee modifications, extensions and contract amendments.
• Strengthen and standardise grants management systems, tools and SOPs; drive data quality and version control.
• Guide and support partner/subgrant management (due diligence, agreements, reporting and compliance support).
• Build the capacity of a national grants team; provide day today coaching and clear quality standards.
• Support donor engagement together with SMT; prepare briefs and respond to donor requests and audits.
• Identify risks early and coordinate mitigations with Programme and Finance (eligibility, procurement, budget vs. burn, etc.).

About you:
Hard Skills

• 5+ years of humanitarian/development grants management with major institutional donors (knowledge and experience managing grants under Danida and/or Norad is highly desirable)
• Proven track record in proposal development and high-quality reporting, incl. budget narratives and logframes/results.
• Strong grasp of donor compliance and contract management, including amendments and audits.
• Excellent coordination skills across programme/finance/MEAL; confidence with Excel and grants/ERP tools.
• Leadership and capacity building experience is desirable.
• Fluent English (Danish/Norwegian an asset).

As a person, you:

• Communicate clearly and build strong relationships.
• Are organised, detail‑oriented and solutions‑focused.
• Keep calm under pressure and manage multiple deadlines.
• Are collaborative, service‑minded and comfortable taking initiative.
• Align with our values of dignity, inclusion and accountability.

What We Offer

• Impactful work with excellent colleagues in an empowering workplace.
• A collaborative culture and supportive leadership.
• Salary according to DCA's collective agreement and benefits package.
• Flexible working hours, with R&R and insurance as per context.
• One year renewable contract; nonfamily posting with regular in country travel.

How To Apply
Submit your CV and a short cover letter
no later than 27 October 2025
via DCA's website recruitment portal.

More information:
You can contact country director Peter Bo Larsen at

Recruitment process

• Pre-interview task/test (if shortlisted).
• First interview: 2 November 2025
• Second interview: 7 November 2025.
• Start date: 1 January 2026 (flexible for the right candidate).

Location:
Ukraine (base Kyiv with some travel in country)

Contract type:
One year, renewable; non-family posting

We encourage you to apply
All interested candidates. irrespective of age, gender, race, religion, sexual orientation, abilities or ethnic affiliation - are encouraged to apply. DCA conducts an anti‑terror check as part of the recruitment process. It is a prerequisite that you pass this check and maintain this status throughout your employment. Everyone applying for a job with DCA must be ready to comply with our Code of Conduct, Staff Policy on Prevention of Sexual Exploitation, Abuse and Harassment and our Child Safeguarding Policy.