Project Manager and Country Representative for Ukraine

Helpcode is seeking an experienced, professional, and creative Project Manager with strong networking and relationship-building skills to lead an Education and Protection Emergency Project in Ukraine, funded by the Italian Agency for Development Cooperation (AICS). Beyond project management, the selected candidate will play a key role in representing Helpcode, actively engaging with the donor and a wide range of stakeholders to foster strategic partnerships and strengthen collaboration..

Professional profile: Project Manager and Country Representative

Department: Project Unit

Location: Kyiv with frequent long missions to the location of implementation

Duration of contract: 15 months (3 months probation period)

Starting date: 1st October 2025

Objective

The professional will ensure the project's objectives are achieved in line with the contract, Helpcode standards, and donor procedures. S/he will also strengthen Helpcode presence by fostering strategic relationships with donors, authorities, and key stakeholders.

Main responsibilities and tasks

Project Management

• Plan, implement, and monitor project activities in line with objectives and targets.
• Ensure efficient financial management in compliance with Helpcode and donor rules.
• Hold regular staff meetings to review progress and address gaps.
• Oversee partner activities and ensure quality standards.

Networking & Relationship Building

• Represent Helpcode with donors, partners, UN agencies, clusters, and authorities.
• Build and maintain strategic partnerships to strengthen collaboration.
• Participate in coordination fora and bilateral meetings to promote synergies.
• Identify opportunities for advocacy, partnerships, and resource mobilization.
• Ensure timely communication and information sharing with stakeholders.

Team Management & Human Resources

• Coordinate and supervise project staff.
• Conduct regular performance evaluations.
• Lead recruitment of national staff.
• Ensure compliance with Helpcode policies, code of conduct, and PSEA.
• Support staff capacity building and training.

Financial Management & Procurement

• Prepare and update financial plans.
• Approve purchases in line with budget and procurement rules.
• Monitor bookkeeping, budget allocations, and cash flow.
• Verify expenditures and supporting documents.

Monitoring, Evaluation & Reporting

• Prepare monthly, mid-year, and final reports.
• Update HQ on progress against targets.
• Implement Monitoring and Evaluation plan.

Project Strategy & Development

• Contribute to new project design and overall program strategy.
• Support HQ in defining Helpcode's strategy for Ukraine and neighboring countries.
• Assess needs and develop project proposals for donors.
• Promote synergies with other Helpcode projects and ensure integration in long-term strategy.
• Represent Helpcode in regional working groups and coordination mechanisms.
• Share updates systematically with HQ and relevant colleagues.

Required skills

• Minimum of 6 years of relevant field experience in humanitarian, early recovery, or development programs
• Proven experience in project and program management
• Strong experience in donor relations and stakeholder engagement
• Previous experience working in Ukraine or a similar cultural and social context
• Strong experience in donor relations and stakeholder engagement
• Excellent written and verbal communication skills, including reporting and proposal writing
• Strong interpersonal skills and ability to work effectively in a multicultural environment
• Demonstrated ability to solve problems independently using innovative and creative approaches
• Fluency in Italian and English (spoken and written)
• Experience in the protection sector is considered a strong asset

To apply, send your CV to , accompanied by a cover letter and 2 references by 14th September 2025 indicating the reference PMUKR2025

Interview will start before the vacancy deadline.

Please note that only pre-selected candidates will receive a response.