Office Services

Who You'll Work With
You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we'll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

• Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
• A voice that matters: From day one, we value your ideas and contributions. You'll make a tangible impact by offering innovative ideas and practical solutions. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm's diversity fuels creativity and helps us come up with the best solutions. Plus, you'll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.

Your Impact
You will perform a variety of administrative activities that collectively contribute to the functionality and appearance of the office.

You will play a key role in managing conference room bookings and ensuring rooms are furnished, equipped, and functional, including technical equipment like VC systems and printers. You will oversee inventory, reorder supplies, and manage goods and invoices with Finance. Additionally, you will coordinate office repairs with external contractors, ensuring all technology is properly maintained.

You will act as the main point of contact for building management and office vendors, including cleaning, translation, printing, technical services, and security. You will oversee IT supply administration, conduct regular inventories in collaboration with the IT department, and manage taxi suppliers and driver reports. Additionally, you will handle various administrative tasks in coordination with other firm departments.

You will coordinate all security processes with internal departments and external vendors, ensuring compliance with building security, attendance control, local regulations, and firm guidelines. You will manage access cards, oversee occupational safety and health processes, and handle travel and transfer bookings in and out of Ukraine, including traveler security briefings. Additionally, you will maintain satellite devices, manage and recharge generators, and acquire and deploy emergency supplies as needed.

You'll have the opportunity to gain new skills, such as holistic facility and supply chain management; negotiation, financial and administrative skills, cross-departmental collaboration and crisis management.

You'll work in our Kiev office as part of our Firm Management & Operations team. Our Location Management path focuses on ensuring the smooth operation of our more than 100 locations in over 60 countries and provide office services to all colleagues.

Your Qualifications and Skills

• Secondary education required
• 3+ years of experience in working at a reception or comparable areas, ideally in a professional service environment (e.g. hotel industry)
• Familiar with basic computer applications, basic knowledge of Microsoft Office; technical knowledge is an advantage
• Strong service orientation and service mentality; confident, professional demeanor both externally and on the phone
• "Can-do" attitude, strong desire to provide the highest level of service, ability to work under stress/pressure
• Fluent English