Administrative secretary

Hello, we're L'Oréal
We're not just building brands; we're shaping how the world experiences beauty (and it takes a lot of cool jobs to do it). Intrigued? Keep reading—this might be the opportunity you've been searching for.

As an
Administrative Secretary – Receptionist
, you'll be the face of our Kyiv office, ensuring smooth office operations and creating a welcoming environment for visitors and employees alike. Reporting to the General Services Manager, you'll be part of a friendly and collaborative operations team, including the HSE Manager and HSE Engineer, who work across all company functions.

Here's What Your Day-to-day Will Look Like

• Reception & Visitor Management: Greet visitors, register them, issue badges, and assist with Wi-Fi and other requests.
• Office Operations: Manage courier services, monitor mobile communication, and oversee office purchases (e.g., household goods, food, paper).
• Administrative Support: Handle payment control, document flow, and inventory management.
• Process Optimization: Analyze and optimize mobile tariffs and ensure efficient office processes.
• Budgeting: Assist with budgeting and order control for office needs.

You'll Thrive In This Role If You

• Have experience in administrative positions and understand office processes, supplier cooperation, and document management principles.
• Are proficient in MS Office (Excel, Word, PPT); experience with SAP and Alloca is a plus.
• Can work effectively in a multitasking environment with strong organizational skills.
• Possess well-developed communication skills and an upper-intermediate level of English.

What's In It For You

• A place for you to leave your comfort zone and grow beyond your potential (here, you'll be encouraged to try new things and take risks).
• Real responsibility from day 1—there's no sitting on the sidelines at L'Oréal.
• An environment where people of every background are accepted, can speak up, will thrive, and are celebrated
• A place where you can contribute to something bigger—many of our brands have societal and environmental causes to make a concrete difference.

Who We Are
Join us at L'Oréal, the world's #1 beauty company present in over 150 markets. For over a century, we've been transforming, fueled by data, tech, innovation, and science. Together, we tackle big challenges while staying committed to making the world a more inclusive and better place for everyone and our planet.

We're committed to guaranteeing inclusive recruitment processes and advocating for hiring and promoting each candidate in an ethical and equitable way. The Group strictly prohibits discrimination against any applicant for employment because of the individual's gender identity or expression, sexual orientation, visible and/or invisible disabilities, socio-economic and/or multicultural origins, health conditions, age, religion, or any other characteristics protected by law.