National post: Personal Assistant to Representative, G6, FTA, Kyiv Ukraine

The Position:

The Personal Assistant (PA) provides critical senior level, administrative, clerical office and communications support, as a direct report of the Country Representative. 

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA's strategic plan , reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to "build forward better", while addressing the negative impacts of the Covid-19 pandemic on women's and girls' access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
 

Job Purpose:

As the key interface with staff members in the Country Office, you will be responsible for maintaining full confidentiality, upholding protocol, managing information flow and following up on deadlines and commitments.  You will also facilitate knowledge building and management; provide logistical support; support communications; and coordinate clerical services. The job's major focus is on coordination of the participation of the Representative and Deputy Representative in meetings and other key events, as well as support for the engagement of the Country Office in various corporate initiatives that are not limited to any specific area of UNFPA's mandate. 

You would be responsible for:

• Ensuring optimal communication flows between the Representative and the staff of the CO, as well as external counterparts.  In consultation with other CO personnel, responding to requests for information, in a timely, discrete manner.
• Maintaining strong follow-up with the Office of the Resident Coordinator, including in the context of UN Country Team meetings and other processes as part of the UN Sustainable Cooperation Framework.
• Preparing documentation and presentations, including correspondence, briefs and reports, and researching and collating material to meet the Representative's needs for official trips and meetings. This includes working and following-up with relevant program and operations team colleagues to support the preparation/compilation of briefing notes and talking points, summaries and background documentation required by the Representative/Deputy Representative for all official meetings and missions, 
• Undertaking logistical administrative and financial arrangements in consultation with relevant Operation , colleagues for meetings and workshops involving the Representative and Deputy Representative.      
• Managing the Representative's calendar and schedule of appointments; receiving high-ranking visitors/officials by being responsible for protocol matters; taking minutes as required; screening calls with tact and discretion; preparing informal translations and acting as interpreter if required
• Managing all aspects of the Representative's and Deputy Representative's travel arrangements, including managing administrative files for mission and travel,  compiling draft mission reports for the Representative and Deputy Representative.
• Assisting the Representative and Deputy Representative with political/environmental scanning by coordinating information gathered from a variety of sources.
• Provides support to the involvement of the Representative and Deputy Representative in corporate initiatives, such as interdivisional working groups and regional initiatives. Consolidates updates on UN-wide changes that may be afoot.
• Any other assistance that may be required to support the Country Representative in delivery of the country office priorities. 

Qualifications and Experience: 
 

Education:  

Completed Secondary Level Education required. First level university degree is desirable.

Knowledge and Experience: 

• Six years of relevant experience in administration and/or research.
• Two years of experience in research assistance.
• Strong interpersonal and organisational skills.
• Proficiency in current office software applications.      
• Good written and verbal communication skills.
• Demonstrated ability to take the initiative and be proactive.

Languages: 

Fluency in English, Ukrainian and Russian is required  

Required Competencies: 

Values:

• Exemplifying integrity, 
• Demonstrating commitment to UNFPA and the UN system, 
• Embracing cultural diversity, 
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Providing logistical support
• Managing data
• Managing documents, correspondence and reports
• Managing information and work flow
• Planning, organising and multitasking

Managerial Competencies :

• Providing strategic focus,
• Engaging in internal/external partners and stakeholders,
• Leading, developing and empowering people, creating a culture of performance
• Making decisions and exercising judgment

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. 

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.