Management Services

DEADLINE FOR APPLICATIONS

12 October :59-GMT+02:00 Eastern European Time (Kyiv)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the
  Terms and Conditions
  section of this vacancy announcement).

Type of Contract:
Service Contract

Unit / Division:
Management Services Unit / WFP Ukraine

Duty Station:
Odesa

Duration:
12 months
(renewable)

What will you do in this position?

You will support the delivery of quality, customer-focused, value-for-money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP's strategy. As well as support the stewardship of WFP's resources, monitoring budgets, forecasting, and ensuring effective management of funds. The position reports to the Head of Office with functional reporting to the Head of Finance and Head of Management Services in the Country Offiсe.

Why work with WFP Ukraine?

The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world who depend on its food supplies. The war has caused immense suffering for civilians, displaced families, and disrupted supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe, and almost 3.6 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south of Ukraine do not have reliable access to nutritious food.

WFP uses a combination of food and cash assistance to support communities affected by the war. This includes working with local partners to distribute food boxes in areas near the frontline and providing cash transfers in locations where people have access to banks and markets to buy food. Since March 2022, WFP has distributed food and cash assistance equivalent to 3.7 billion meals to people displaced and affected by the war.

At WFP Ukraine, we offer a wide range of benefits and entitlements and favorable working conditions for Service Contract holders. Some of them are:

Competitive salaries per job level

Pension contribution added to net salary

Medical insurance with the possibility to enroll eligible dependents

Applicable danger pay (revised on quarterly basis)

Annual leave - 30 days per year

18 weeks of parental leave for birth mothers and 4 weeks of parental leave for non-birth parent

1 day per week remote working option within the duty station (subject to conditions)

Accessible premises & reasonable accommodation

Learning & development opportunities

How can you make a difference?

In this position, you will have to:

1. Contribute to the development of functional annual plans, recommend longer-term improvements to policies, procedures, processes, standards, and systems to mitigate risks and ensure services provided support WFP's strategic objectives.

2. Perform functional analysis using data-driven approaches to contribute to the collection of relevant insights to support efficient planning and improved decision-making.

3. Maintain partnerships with WFP's internal and external stakeholders, other UN agencies and government entities to strive for efficiency and optimization of cross-functional processes.

4. Assess performance of existing resources and recommend new solutions aiming at efficiency, cost-effectiveness, and timeliness of operations and services.

5. Support and monitor the execution of contracts to ensure value for money and optimal resource allocation and escalate any issues to more senior staff.

6. Follow standard emergency preparedness and response practices to support WFP in quickly deploying the needed resources to affected areas.

7. Identify gaps and provide suggestions for improvements to services and facilities related to Occupational Safety and Health (OSH).

8. Support a culture of environmental sustainability by role modelling actions that drive sustainability in all activities.

9. Utilize digital tools and applications to their fullest potential, collaborating with technical experts to effectively adopt and adapt.

10. Oversee the preparation of procurement plans and procurement actions within delegated authority, ensuring compliance with WFP and Ukraine CO policies and procedures.

11. Oversee fleet and travel activities, ensuring cost effectiveness and efficiency.

12. Contribute to and implement WFP country plans, including administrative and financial processes, aligned with WFP CO strategies and policies to facilitate efficient and effective administration service.

13. Develop annual plans, contribute to longer-term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes.

14. Oversee the management of leases and Memorandums of Understanding (MOUs) for facilities and common premises.

15. Administrative support to conferences, workshops, and retreats.

16. Processing and management of invoices and payments related to all areas of work.

17. Track and collate data to support others to improve policies, systems and procedures in order to minimize financial risks, improve the efficiency and effectiveness of operations, and ensure services are aligned with business objectives.

18. Support the report on key data for financial status and outcomes of projects in accordance with corporate governance requirements, ensuring accuracy, deadlines, and accounting processes are complied with in close coordination with the Finance team based in Kyiv.

19. Monitor budgets and carry out forecasting for new and ongoing projects according to established corporate procedures and requirements.

20. Guide and supervise more junior staff, serving as a primary resource and assist them with more complex analysis and queries.

To join us in saving lives, changing lives, you will have:

Education
: Advanced University degree in Finance, Business Administration, Accounting, or related fields, or First University degree in the same subject.

Experience
: At least three (3) years of postgraduate professional experience in Administration and Finance and a related business stream. Additional years of experience will be an advantage.

Knowledge & Skills
:

• Experience in administration and finance
• Has experience managing financial transactions. Budgeting, planning, and implementation management, preferably managing back-office services
• Full computer literacy on Windows and MS Office is mandatory.
• Knowledge of an ERP system (SAP or equivalent) is an advantage.
• Has provided support in leading projects and input into function policies.

Language
: Fluency (level C) in both in English and Ukrainian languages.

How do you apply

To be considered, you are invited to apply via WFP's recruitment portal

CV and cover letter must be submitted in English language.

Only those who are short-listed candidates will be contacted for the next steps of our recruitment process.

We also encourage you to create your candidate profile and set up WFP job alerts to learn more about all the opportunities available to join us and make a difference in the lives of the people we serve.