HR Ops Specialist

Our Team

We are looking for a detail-oriented and people-focused HR Operations Specialist to support our Ukraine team. This role combines employment compliance expertise, HR operations management, and employee experience initiatives. You will ensure adherence to Ukrainian labor laws, handle HR processes and data, and contribute to building a supportive and engaging workplace environment.

What You Will Do

Employment Compliance & Documentation (employment in Ukraine)

• Run employment lifecycle processes (hiring, terminations, transfers, salary changes) in compliance with Ukrainian labor law, including preparing and signing all necessary documentation.

• Ensure compliance with labor laws regarding sick leave, vacation, absences, and working time documentation.

• Prepare and submit recurring and ad hoc reports to governmental authorities as required.

• Monitor Ukrainian labor legislation and employment requirements, providing timely updates to stakeholders.

• Provide official work certificates and employment-related documents to employees upon request.

HR Operations & Systems

• Oversee and maintain all personnel-related data in the HRIS, ensuring accurate employee profiles and records.

• Generate regular HR reports and analytics for stakeholders.

• Coordinate with the payroll team on salary, bonus, allowance, and contractor payments.

• Manage documentation and data changes related to employees and contractors.

• Own HR policies for Ukraine, ensuring they are clear, compliant, current, and people-centric.

Employee Experience

• Coordinate onboarding processes, including HRIS setup, NDA signing, and equipment arrangements.

• Support employees with HR and employment-related inquiries, providing guidance and ensuring a positive experience.

• Plan, organize, and deliver team events (team buildings, cultural celebrations, off-sites, and holiday parties) to strengthen engagement and foster a positive company culture.

• Manage and support employee benefits programs, including the English language learning initiative.

• Ensure timely communication of important updates and HR information to the Ukraine team.

Vendor Management

• Manage relationships with coworking providers and suppliers to ensure smooth service delivery and effective issue resolution.

• Coordinate logistics for events, including venue booking, catering, vendor negotiations, and budget management.

• Order merchandise and gifts for employees.

Your Qualifications

At VistaPrint, we are striving to hire individuals that add new ideas and perspectives to our teams and enhance our culture. No matter your background or work experience, we strongly encourage you to apply—even if you feel that you don't meet the exact requirements or have the same qualifications. You might be a great candidate for this or other opportunities. 

• 3+ years of experience in HR operations, HR generalist, or employment compliance roles.

• Strong knowledge of Ukrainian labor law and practical experience applying it to employment processes.

• Proven ability to prepare and handle official HR and government reporting documents.

• Experience coordinating with payroll on salaries, bonuses, allowances, and contractor payments.

• Proficiency in Google Workspace (Docs, Sheets, Slides, Drive) for reporting, documentation, and collaboration.

• Experience using AI-powered tools (e.g., for document drafting, data analysis, or process automation) to improve HR efficiency.

Nice to Have

• Hands-on experience with HR Information System (preferably SuccessFactors) and accounting/payroll tools.

• Familiarity with vendor management and event logistics is a plus.

Why You'll Love Working Here

There is a lot to love about working at VistaPrint. We are an award winning Remote-First company. We're an inclusive community. We're growing (which means you can too). And to help orient us all in the same direction, we have our Vista Behaviors which exemplify the behavioral attributes that make us a culturally strong and high-performing team. 

About Us

VistaPrint is the design and marketing partner to millions of small businesses around the world. For over 20 years we've been inspired by small businesses, and we work incessantly to deliver solutions to their evolving needs. Together, VistaCreate, 99designs by Vista and VistaPrint represent a full-service design, digital and print solution, elevating small businesses' presence in physical and digital spaces and powering them to achieve success. VistaPrint is focused on making great marketing and design accessible to every small business owner, allowing them to create a cohesive brand image for use in-store, online and on-the-go.

Commitment to Diversity, Equity, & Inclusion

VistaPrint exists to help our customers live their dreams. Each dream is unique – and the VistaPrint team needs to be as well. We believe in the unique contributions of everyone within a diverse global organization. We are collaborative, inclusive, and innovative. We strive to role model and live an inclusive culture of fairness, respect and belonging for all. And we work together to empower each other, creating a space in which each of us can spark our next great idea. 

Equal Opportunity Employer

VistaPrint, a Cimpress company, is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, sex, national or ethnic origin, nationality, age, religion, citizenship, disability, medical condition, sexual orientation, gender identity, gender presentation, legal or preferred name, marital status, pregnancy, family structure, veteran status or any other basis protected by human rights laws or regulations. This list is not exhaustive and, in fact, in many cases, we strive to do more than the law requires.

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