Recruitment Coordinator

About Ciellos 

Ciellos is a Microsoft Dynamics 365 technology consulting powerhouse. We are a Solutions Designated Partner in AI Business Solutions and a certified Microsoft ISV Development Center. Our expertise covers a broad range of Microsoft technologies, such as Microsoft Dynamics 365 Business Central, Finance and Supply Chain Management and Customer Engagement, in addition to Power Platform, Azure, AI, Copilot and more. 

Ciellos has a proven partner centric business model that supports technical excellence, global project delivery, and repeatable methodology. Our deep experience comes from over 25 years of working with Microsoft partners and technologies. 

Position Overview 

The Recruitment Coordinator at Ciellos plays a key role in supporting and coordinating recruitment activities across multiple regions. Working remotely from Ukraine, you will support the full recruitment cycle — from job posting and candidate communication to interview coordination and onboarding logistics.

This role is ideal for someone who enjoys working in a dynamic, international environment and takes pride in creating a smooth, positive experience for every candidate and hiring manager. You'll collaborate closely with our People and Culture (HR) team and regional technical leadership to help build and strengthen Ciellos' growing global organization.

A key requirement for this role is the flexibility to collaborate effectively with our North American teams. This includes maintaining overlap with US Eastern business hours and being available to work until 8:00 PM Ukraine time on scheduled days, as needed. 

Responsibilities 

 
Recruitment Operations 

• Coordinate interviews across time zones, managing calendars and ensuring seamless communication between candidates and hiring managers 
• Support the posting of open positions on Ciellos' website, job boards, and social media channels 
• Maintain the applicant tracking system (ATS) with accurate and up-to-date candidate data 
• Communicate with candidates professionally, ensuring a positive experience throughout the recruitment process 
• Assist with screening resumes and conducting initial candidate outreach 
• Build and maintain talent pipelines for future hiring needs 
• Report weekly recruitment progress to the Recruitment Director, VP of People and Culture, and leadership team 

Administrative and Coordination Support 

• Maintain organized recruitment documentation and ensure compliance with internal processes 
• Track recruitment metrics (e.g., time-to-fill, source of hire) and prepare summary reports weekly, monthly, quarterly, and annually 

HR Assistance 

• Assist with internal communication and engagement initiatives for remote team members 
• Participate in other projects initiated by the People and Culture team 

This job description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization. The company reserves the right to change job duties, responsibilities, and activities as needed, at any time, with or without notice. 

What Is Needed to Succeed in The Role? 

• English level at least Upper Intermediate; able to communicate effectively with US-based management and international colleagues 
• Fluency in Ukrainian 
• 1–2 years of experience in recruitment coordination, HR support, or a similar administrative role 
• Excellent organizational and multitasking skills with strong attention to detail 
• Professional communication and interpersonal abilities 
• Ability to work independently in a remote environment and manage multiple priorities. 
• Proficiency with Microsoft 365 (Outlook, Teams, Excel, Word) 
• Familiarity with applicant tracking systems 
  
• Ability to work with US hours overlapping 
  
  

Nice to have 

• Experience in IT or technology consulting environments 
• Bachelor's degree in Human Resources or a related field 

Location 

This position is a remote, full-time role based in Ukraine, with collaboration across Ciellos' global teams in Europe and North America. 

Compensation

The base pay offered may vary depending on job-related knowledge, skills, experience, and the location. 

Our Benefits and Perks

• Flexible Work Environment: Enjoy flexible hours and remote work options.
• Generous Time Off: Take advantage of 4 weeks of annual paid time off and 11 national holidays.
• Comprehensive Health Insurance: Benefit from flexible usage options and reimbursements within your annual allowance.
• Professional Growth: Receive mentoring and training from Microsoft Dynamics experts, plus reimbursement for Microsoft certifications.
• Referral Bonuses: Earn bonuses for successful candidate referrals after they pass the probationary period.
• Social Fun: Participate in fun online events and office gatherings at our core Ciellos locations.
• Awesome Perks: And yes, there's swag

Our Culture

Our culture ensures everyone has a voice and feels truly welcome. People matter most at Ciellos and have always been at the heart of our business. We regularly ask our employees to share what they think about our strengths as a company. 

How does Ciellos promote a strong culture across the multi-national organization?

• Family oriented environment   
• Consistent leadership, based on trust and responsibility  
• Management provides autonomy and trusts employees to manage their tasks independently   
• Healthy hybrid work environment - work-life balance is not just talked about, but is a focus 
• When in the office, frequent opportunities to enjoy lunch as a team focused on comradery 

Our Values That Shape Everything We Do at Ciellos

• Trust is the foundation for all our relationships  
• Respect for everyone, at the heart of our culture  
• Courage to advise, consult, and plan at the highest potential  
• Harmony in collaboration, solutions, and teamwork  
• Quality focused on the highest quality of workmanship  
• Team supporting each other, our partners, and our customers  

Why Should You Join Ciellos?

• International consulting company with unique ERP talent 
• Frontrunner of the Women in Dynamics equality initiative 
• One of only a few Microsoft Dynamics Development Centers globally 
• 220+ Dynamics Upgrades and Migrations 
• 250+ Dynamics ERP Implementations 
• Managing more than 250 projects of various sizes and complexity annually 
• Internal rating of Employer Brand 8.35 out of 10 
• Remote work with flexible schedules or hybrid work in offices 
• Offices in 8 countries - USA, Canada, Brazil, Denmark, Portugal, Macedonia, Albania, Ukraine - with almost 200 employees total 
• 10+ years of average Dynamics experience of our staff 
• 25+ years of industry experience working with Microsoft in the ERP space 

Who Should Apply?

We invite you to apply to our positions even if you do not meet 100% of the qualifications listed in the description. If you're passionate about our mission and aligned to Ciellos values, we hope you'll come to contribute to our culture. 

We are not able to sponsor visas or take over sponsorship at this time. 

Recruitment Notice

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.  

By choosing to apply you agree to your Personal Data gathering and processing. When you apply for a job at Ciellos, Ciellos will collect and use personal data about you during the recruiting and hiring process. 

Notice to Recruitment Agencies and Third Parties

We are not accepting candidates submitted by third-party agencies or recruiters.