Office/Event Manager

Who we are

At Levi9, we are passionate about what we do. We love our work and together in a team, we are smarter and stronger. We are looking for skilled team players who make change happen. Are you one of these players?

About the project

 Levi9 invites you to join our team at the Lviv delivery centre. We're not just an IT company; we're a community of innovators, and you'll play a crucial role in maintaining our collaborative and engaging work environment. 

If you're ready to take your career to the next level and be part of a dynamic team, apply now

Responsibilities

• Welcoming visitors and Customers: show the highest standards of hospitality, support with internal requests (e.g. rooms bookings, taxi etc.) 
• Clerical work: receive incoming calls and other information enquiries, printing, scanning etc. on employees' requests, maintain correspondence, coordinate post and courier mail);  
• Office support:
  • ensure high quality of internal services provision to employees (air-conditioning, supplies, cleaning, repairs, interaction with Business Centre administration etc.); 
  • Arrange office purchases, including documentation flow and reporting; 
  • Manage contract and price negotiations with office vendors and service providers. 
  • Liaise with facility management vendors, including cleaning, catering and security services, repair, etc.; 
• Assistance to travel requests: booking bus/train tickets and accommodation, payments and reporting; 
• Participation in full-cycle Lviv events supervision, starting from an idea, suppliers search, to reporting. Corporate events, trips, technical events support (online & offline) – internal, external, hosting; negotiating & cooperation with partners; 
• Local teambuildings support (internal, by local or Client's request) 
• Support in developing ideas & supervising production for company-branded gifts and merchandise for the Lviv office; 
• Participation in the Company's social media accounts support; 
• Internal communication support: content posting; Brainstorming and developing ideas for creative events, internal communication, motivation activities; 
• Learning & Development events support: internal & training support.

You will be a good fit for us if you have:

• 2+ years of commercial experience as an Office Manager or in a similar role;  
• 1+ years of experience in events; 
• You can find and negotiate the most favourable terms with production/venue/ suppliers; 
• You have at least an intermediate English level. 
• You have experience with budgeting, Advanced computer user (Microsoft Office package, additional software is a plus).  
• Solid organisational skills, negotiation skills. 
• Proactivity, self-starter; 
• Client-oriented attitude, good communications, nice person to speak to; 
• Calm, self-organised, responsible, attention to details; 
• You have a desire to deep dive into IT.    

9 reasons to join us:

1. Today, we're working with the technology of tomorrow.
2. We don't wait for a change. We are the change.
3. We're experts in creating experts (Levi9 academy, Lead9 program for leaders).
4. No micromanagement. We are free birds with a clear understanding of what high performance is
5. Learning in Levi9 never stops (unlimited Udemy for business, meetups, English&German courses, Professional trainings).
6. Here you can train your body and mind.
7. We've gathered the best locations - comfortable, cosy and pet-friendly offices in Kyiv (5 minutes from Olimpiyska metro station) and Lviv, with regular offline internal events
8. We have a master's degree in work-life balance.
9. We are actively supporting Ukraine with constant donations and volunteering

Simple step to get this job

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