Project Manager

About us

Ruby Labs is a leading tech company that creates and operates innovative consumer products. We offer a diverse range of opportunities across the health, education, and entertainment industries. Our innovative teams are driving the future of consumer-led products, and we're always looking for passionate individuals to join us. Learn more about our story at:

About the role

We're looking for a detail-obsessed Junior PM who will own task breakdown and backlog management, transforming high-level requirements into crystal-clear, production-ready tasks that keep our team moving fast.

You'll be the clarity engine - ensuring every task is complete, unambiguous, and ready for execution without back-and-forth questions.

Key Responsibilities

• Own task breakdown: Take feature requirements and break them into clear, actionable tasks that developers, data analysts, or other teams can execute without confusion.

• Manage the backlog: Maintain a 7-day forward-looking backlog at all times, ensuring the team always knows what's next.

• Ensure task quality: Every task you create must include Why (business reason), What (exact requirements), Acceptance Criteria (how we know it's done), Definition of Done (technical checklist), and corner cases covered.

• Work with the Project Owner: Translate high-level product strategy into detailed execution plans.

• Keep everything tracked: 100% of tasks live in our task management system - zero work happens outside the system.

• Achieve 90%+ quality rate: Your tasks should rarely need revisions because they're complete and clear from the start.

Qualifications

Required Experience:

• 1–2 years in project coordination, product operations, or task management roles.

• Hands-on experience with task management tools (Jira, Asana, ClickUp, Linear, or similar).

• Proven ability to write clear, detailed documentation or task descriptions.

• Track record of working in structured, process-driven environments.

Required Skills:

• Exceptional attention to detail - you naturally think about edge cases, corner scenarios, and "what could go wrong".

• Strong written communication - you can explain complex requirements clearly and concisely without ambiguity.

• Fast learner - you can absorb new processes and frameworks in days, not weeks.

• Structured thinking - you love systems, frameworks, and bringing order to chaos.

Required Traits:

• High energy and work ethic - ready to work intensely, especially during your first 2 weeks of onboarding.

• Ownership mindset - you don't wait to be told what to do; you proactively identify gaps and solve problems.

• Comfortable with fast pace - you thrive in environments where priorities can shift and speed matters.

• Precision-focused - you get genuine satisfaction from creating perfectly structured, unambiguous tasks.

Nice to have

• Experience in tech/digital product companies.

• Familiarity with agile methodologies or sprint planning.

• Basic understanding of software development workflows.

• Previous experience supporting engineering or product teams.

A Few Words About Our Culture

We move very fast, and things change often. We are leaders in our niche, and this pace is the price we pay to stay on top.

This environment is perfect for you if:

• You love the intensity of fast-moving teams.

• You want to see your work create an immediate impact.

• You're energized by structure and accountability.

• You're ambitious and want to grow quickly.

This environment is NOT for you if:

• You prefer slow, predictable 9-to-5 routines.

• You need constant hand-holding or detailed instructions.

• You're uncomfortable with change and shifting priorities.

How does this sound to you? We want to be completely honest up front.

Location

Ruby Labs operates within the CET (Central European Time) zone. Applicants from any country are welcome to apply for the position as long as they are located within approximately ± 4 hours of CET. This ensures optimal collaboration and communication during working hours.

Benefits

Discover the perks of being part of our vibrant team We offer:

• Remote Work Environment: Embrace the freedom to work from anywhere, anytime, promoting a healthy work-life balance.

• Unlimited PTO: Enjoy unlimited paid time off to recharge and prioritize your well-being, without counting days.

• Paid National Holidays: Celebrate and relax on national holidays with paid time off to unwind and recharge.

• Company-provided MacBook: Experience seamless productivity with top-notch Apple MacBooks provided to all employees who need them.

• Flexible Independent Contractor Agreement: Unlock the benefits of flexibility, autonomy, and entrepreneurial opportunities. Benefit from tax advantages, networking opportunities, reduced employment obligations, and the freedom to work from anywhere. Read more about it here:

Be part of our fast-growing team and seize this excellent opportunity for personal and professional growth

Interview Process

After submitting your application, we conduct a thorough review which typically takes 3 to 5 days, but may occasionally take longer due to the volume of applications received. If we see a potential fit, we proceed with the following steps:

• Recruiter Screening (40 minutes)

• Technical Interview (90 minutes)

• Final Interview (60 minutes)

Life at Ruby Labs

At Ruby Labs, we move fast, aim high, and expect the same from our team. We're not here to play small—we're here to build, grow, and win. That means we look for people who are ambitious, driven, and ready to give their best every single day.

This is a place for individuals who thrive under pressure, embrace challenges, and see opportunity in every obstacle. If you're hungry to achieve, motivated by impact, and want to grow at the speed of your own ambition, Ruby Labs offers the platform to make it happen.

Here, effort is matched with reward. We recognize those who go all in and deliver results, and we create space for people who want more—more responsibility, more growth, and more success.

#LI-Remote

---