Account & Event Manager

The company is the leading global conference series for the AI and data science community. Their events bring together thousands of developers, decision-makers, and innovators from top companies to learn, connect, and explore the future of AI.

As an Account & Event Manager, you'll play a critical role managing our sponsor and partner relationships, coordinating contracts and onboarding, and overseeing operational and event-related vendor management to deliver a smooth, impactful experience for all stakeholders.

What You Will Do

- Account Management & Partner Coordination

• Track, manage, and update all business development and partner contracts.
• Work closely with the BizDev team to finalize partner details, contracts, and documentation.
• Coordinate partner onboarding: send welcome emails, collect required assets (logos, web copy, orders, promo materials), and maintain accurate records in trackers and shared folders.
• Serve as the main point of contact for partners to ensure timely deliverables and clear communication. Support the identification of upsell and renewal opportunities by building strong partner relationships.

• Draft, process, and track operational and event-related contracts for venues, vendors, suppliers, and service providers.
• Liaise with vendors to confirm services, negotiate details, and ensure smooth execution of booth setups, rentals, AV agreements, F&B orders, and other onsite needs.
• Research, source, and coordinate conference swag and branded materials.
• Prepare and distribute partner FAQs, booth selection forms, and setup instructions.
• Track Eventbrite registrations, team passes, booth orders, and vendor deliverables.
• Coordinate with internal teams (content, marketing, ops) to ensure sponsor and vendor needs are met on time.
• Support post-event wrap-up: collect feedback, manage final reports, and ensure all documentation is complete and archived.

What We're Looking For

• 2+ years of experience in account management, business development coordination, or event operations.
• Strong communication and organizational skills.
• High attention to detail with the ability to manage multiple contracts and timelines.
• Proficiency with Google Workspace (Docs, Sheets, Drive),
• HubSpot or similar CRMs, and Eventbrite would be a plus
• Previous experience working with B2B clients, sponsors, or vendors would be a plus
• Interest or background in data science, AI, or technology events is a plus.
• USA Travel Visa is a plus.

What They Offer

• Full-time job (working hours from 11:00 to 20:00).
• Competitive salary and bonus system.
• Working in a team, introductory and team-building activities.
• Overseas travel opportunities.
• Apple MacBook workstation.
• Healthcare Insurance.
• 20 days paid vacation.
• Compensation for coworking if needed.