Virtual Executive Assistant to CEO

Location: Remote (Ukraine based)

Hours: 15–20 hours/week, with potential to grow

Rate: minimum $10/hour depending on experience

Contract type: Freelance / Long-term

About the Role

We are looking for a highly professional, detail-oriented Executive Virtual Assistant to support the CEO of Nice Smile, a growing business photography business based in the UK.

We're seeking someone with senior-level experience, ideally 7–10 years as a virtual assistant, executive assistant or personal assistant, who understands how to work with high-performing executives and protect their time like it's gold.

Your goal is simple: free up the CEO's mental space so he can focus on high-level strategy. That means acting as a gatekeeper, proactively managing his inbox and calendar, and handling administrative work with minimal oversight.

What You'll Do

• Inbox Management – Review, prioritise, and respond to emails. Flag only what's urgent.
• Calendar Control – Own the CEO's schedule. Ensure meetings are valuable and aligned with business priorities.
• Gatekeeping – Protect the CEO's time. You must know when not to disturb.
• Meeting Coordination – Schedule and confirm meetings, prepare materials, and follow up on action items.
• Task & Project Assistance – Keep track of to-dos, help with light research, documents, or internal follow-ups.
• Admin Support – Draft emails, organise documents, book appointments, and handle other operational tasks as needed.

Who You Are

• Experienced – You've been doing this for 7+ years.
• Trained & Educated – You've completed a relevant Executive Assistant or Business Administration course, and can demonstrate strong judgment and communication skills.
• Discreet & Reliable – You handle sensitive information with full confidentiality.
• Structured & Proactive – You don't wait to be told what to do. You anticipate needs, take ownership and get things done.
• Excellent in English – You write clearly and speak fluently. Most communication will be in English.
• Tech-savvy – Comfortable with Gmail, Google Calendar, Clickup, Zoom and similar tools.

Bonus Points If You Have

• Experience working with UK-based founders or CEOs
• Knowledge of executive support best practices
• Completed training from Pitman, LSBF, The Executive PA School, Coursera, or similar
• A background supporting companies in coaching, services, or creative industries

Availability

• Minimum 15–20 hours per week
• Flexibility to work during UK business hours is required
• Potential to grow into a full-time role depending on fit and performance

How to Apply

Please apply with:

• Your CV
• Confirmation of your hourly rate and weekly availability
• Any certificates or training you've completed related to executive assistance

We look forward to receiving your application

Job Type: Part-time

Pay: From 412.00грн per hour

Expected hours: 20 per week