Information Management Assistant

Under the overall supervision of the Chief of Mission and the Head of Programmes (Humanitarian), and the direct supervision of the Programme Support Officer (CCCM), the Information Management Assistant (CCCM) will be responsible for supporting the successful implementation of the information management portfolio of CCCM programming within Ukraine.

RESPONSIBILITIES

1. Assist in the monitoring, tracking and reporting of all CCCM project activities.

1. Support the Programme Support Officer in the organization and implementation of the integrated and interoperable mechanisms for ensuring accurate and reliable storage of data collection, storage and submission.

2. Conduct monthly internal and external reporting of CCCM project activities.

3. Act as focal point for administrative management and coordination of the CCCM site management system (Zite manager), which includes updating site status, creation of new sites, and managing user accessibility issues.

4. Support in the preparation, creation and updating of reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.

5. Respond to information requests; organise/set-up meetings; calendar management.

6. Maintain the CCCM project's contact list and mailing lists.

7. Perform such other duties as may be assigned.

QUALIFICATIONS

Education

• High school degree/certificate with five years of relevant experience; or,

• Bachelor's degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• Proficiency in Microsoft Office, in particular, Microsoft Excel, PowerPoint and Word;

• Knowledge of current GIS software (ArcGIS, QGIS) is advantageous but not required;

• Knowledge of Adobe Suite is advantageous but not required;

• Knowledge of database management is advantageous but not required;

• Knowledge of PowerBI or other dashboard software is advantageous but not required.

Languages

For all applicants, fluency in English and Ukrainian is required (oral and written).

Required Competencies

Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

• Only shortlisted candidates will be contacted.

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.

• IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies