Office Administrator
1 неделя назад
Job Description
We are looking for a motivated Office Administrator to join our team in Kyiv.
To succeed in this role, you should be well-organized, able to work independently, and comfortable collaborating with international teams.
What will you do?
- Welcome all arriving guests and register them according to Tietoevry security requirements
- Receive registered post and deliveries
- Process ID card requests, collect NDA signatures, and notify hosts of guests' arrival
- Maintain reception, lounge, kitchen, wardrobe, and meeting room areas in good condition
- Copy, scan, and register documents
- Send documents and scans on behalf of Tietoevry
- Process incoming invoices: register, transfer to the responsible person, or forward to the mailing address
- Check all assigned invoices for compliance with Tietoevry policies; communicate with suppliers to ensure adherence to invoicing policy
- Support the organization of company trainings, courses, events, and employee gifts
- Coordinate daily office operations to maintain efficiency and organization
- Oversee facilities management activities, including office maintenance, cleaning, and basic repairs
- Receive and prepare courier deliveries
- Manage employee parking
- Monitor office supplies and other goods according to the approved budget
- Prepare access cards (register in the system based on received approvals) and ensure proper access card management
- Reserve meeting and training rooms and provide employees with office resources
- Prepare meeting rooms for use and check them after each meeting (resolve minor cleaning issues)
- Provide office resources to employees
- Supervise reception area infrastructure and maintenance; report issues to responsible parties (suppliers, cleaners, landlord representatives, etc.)
- Communicate with suppliers and partners
What are we looking for?
- At least 2 years of experience in facility management
- Experience in administrative coordination, office management, or a similar support role
- Proficiency in English (both spoken and written), minimum B1 level
- Strong attention to detail and a proactive, problem-solving mindset
Additional Information
At Tietoevry, we believe in the power of diversity, equity, and inclusion. We encourage applicants of all backgrounds, genders (m/f/d), and walks of life to join our team, as we believe that this fosters an inspiring workplace and fuels innovation. Our commitment to openness, trust, and diversity is at the heart of our mission to create digital futures that benefit businesses, societies, and humanity.
Diversity, equity and inclusion )
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