Programme Support Associate

Under the overall supervision of the Chief of Mission, the Head of Partnerships Unit, the IP Support Coordinator and the direct supervision of the Senior Programme Associate (IP Support – Financials) in collaboration with RMU team, the Programme Support Associate (IP – Financials) will provide financial support for the activities of the IOM Mission in Ukraine.

RESPONSIBILITIES

Monitor and track the financial activities, turnover, and budget utilization of Implementing Partners for the IOM Mission in Ukraine.

• Follow up monthly on open commitments under purchase orders related to Implementing Partners.

• Support the archiving of IPs' documentation in coordination with RMU before the donor reports is submitted.

• Participate in kick-off and onboarding meetings to assist in building capacities of Implementing Partners.

• Conduct spot check visits to Implementing Partners to monitor and analyze areas for improvement related to accounting software, procurement procedures, archiving, reporting, and project workflow.

• Track debtors and creditors accounts and work closely with the relevant units and IOM staff to facilitate timely settlement of pending advances; assist in preparing AP Invoices reports.

• Review and process NGO Financial Reports.

• Maintain proper financial documentation and contact vendors as required.

• Assist in preparing supporting documents requested by internal units, program audit, or IOM colleagues.

• Bring to the attention of Senior Programme Associate (IP Support – Financials) and/or related program staff any relevant financial and reporting issues.

• Support the review of Prepayment and Standard invoices in WAVE as needed.

• Perform such other duties as may be assigned.

QUALIFICATIONS

Education

• High school diploma with five years of relevant professional experience; or,
• Bachelor's degree in Business Administration, Finance, Management, Accounting, or a related field from an accredited academic institution with three years of relevant professional experience.

Experience

• Experience in administrative and financial management, budget monitoring, cash management and internal control procedures.
• Experience with international humanitarian organizations, non ‐ government or government institutions/organization in a multi ‐ cultural setting is an advantage.
• Experience in Finance and/or Accounting, preferably with international organizations.

Skills

• Knowledge of International and Ukrainian Accounting Standards.
• Knowledge of IPSAS, SAP/PRISM and WAVE a distinct advantage.
• High level of computer literacy, in particular, experience in computerized accounting systems and software. Good knowledge of MS Office specifically Excel.

Languages

• For this position, fluency in English and Ukrainian is required (oral and written).

Required Competencies

Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

• Only shortlisted candidates will be contacted.

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.

• IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies