Program Finance Assistant

Organization Profile

Around the world, the number of missing persons is rising – as a result of conflict, climate change, organized crime, migration and other causes. By some metrics, the world is experiencing the highest number of conflicts since 1946. Conflict and natural disasters, including wildfires, hurricanes and floods, have fueled migration, which in turn has been accompanied by a surge in human trafficking and slavery.

The International Commission on Missing Persons, a treaty-based intergovernmental organization with Headquarters in The Hague, the Netherlands, is seeking an experienced, dynamic and committed individual to join a highly motivated team working on this global challenge. ICMP's overall strategy is based on upholding international law and securing the rights of families of the missing to truth, justice and reparations.

About the Position

The Program Finance Assistant will support the implementation and smooth functioning of ICMPs Ukraine Program operations by ensuring high-quality financial and administrative processes are completed in a timely and accurate manner. The incumbent will work under the supervision of the Head of Program and in close coordination with the Regional Finance Coordinator and relevant departments at ICMP Headquarters.

Key Responsibilities

Transaction Processing & ICMP Financial Systems

• Post and verify financial transactions in ICMP's financial systems
• Ensure accurate supporting documentation in compliance with financial regulations.

Accounts Payable & Receivable

• Process vendor invoices, payment requests, and staff reimbursements.
• Manage billing, petty cash disbursements, and receipts.

Bank and Cash Reconciliation

• Reconcile monthly bank statements and resolve discrepancies.
• Handle petty cash operations and maintain cash logs.

Budget Monitoring & Reporting

• Assist in grant budget planning and monitor expenditures against program grants.
• Assist in the preparation of financial and statistical reports for internal and donor reporting.

Administrative Support

• Maintain filing systems for financial documents and scanned records.
• Support travel arrangements and meeting logistics.

Compliance & Internal Controls

• Ensure adherence to international accounting standards and organizational policies.
• Identify improvements to enhance internal financial controls.

Internal & External Liaison

• Coordinate with ICMP finance and procurement colleagues.
• Liaise with banks, auditors, and external vendors.
• Assist in processing and verifying financial transactions and documentation.
• Support financial reporting and ensure proper documentation and achieving financial records.

Administrative and Logistical Support

• Provide day-to-day administrative support to Ukraine Program staff.
• Maintain inventory and coordinate office supply and asset management.
• Provide support on travel arrangements and event coordination when Program Procurement Assistant is unavailable or to address a surge in Program activities.

Qualifications and Experience

• Education in Business Administration, Finance, or a related field; equivalent experience may be accepted.
• Minimum of four (4) years of progressively responsible experience in administration, logistics, or financial support roles.
• Familiarity with financial and procurement procedures in international organizations.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with procurement or finance software is an asset.
• Excellent organizational and communication skills.
• Professional fluency in written and spoken English and Ukrainian; knowledge of any other language is desirable.
• Must be legally entitled to work in Ukraine.

Core Competencies

• Strong attention to detail and a high degree of accuracy.
• Ability to manage multiple priorities under pressure.
• Ability to work both independently and as part of a team in a multicultural environment.
• Commitment to ICMP's mission, vision, and core values.

Benefits

This is a full-time, fixed term, locally engaged position with a competitive base salary at the LES 4 level on the ICMP Ukraine salary scale, generous paid leave and extensive health insurance benefits for the incumbent and any eligible dependents. This position is not eligible for expatriate allowances.

VN close date: 15 September 2025

Expected start date: ASAP

In case you submitted your application already to the joint VN issued last week kindly note you don't need to re-apply.

ICMP is committed to maintaining an environment of mutual respect, where equal employment opportunities are available to all applicants. ICMP believes that diversity and inclusion among our staff are critical to our success as a global organization, and we seek to recruit, develop and retain the most talented individuals from a thoroughly diverse range of candidates. ICMP is proud to be part of the International Gender Champions network.