Executive Assistant

Senior Executive Assistant with relocation to Larnaca (Cyprus)

The Senior Executive Assistant will provide high-level personal assistance to the executive, managing various tasks to ensure smooth operation of personal and business-related matters. This role requires a proactive, organized individual capable of managing the executive's personal and professional needs.

Key Responsibilities:

● Manage the executive's personal schedule, appointments, and events, ensuring timely and efficient planning and execution.

● Prepare meeting agendas, briefings, and follow-up notes.

● Coordinate personal errands and day-to-day tasks, ensuring they are handled effectively and efficiently.

● Handle personal correspondence, including emails, phone calls, and messages on behalf of the executive.

● Distribute tasks related to the executive's personal and professional priorities to relevant teams, ensuring follow-up and timely completion.

● Collaborate with internal departments and external stakeholders to ensure the executive's needs are met and that tasks are carried out effectively.

● Provide updates to the executive on the progress of delegated tasks and ensure proper execution.

● Travel periodically with the executive for business trips, providing logistical support and ensuring the executive's needs are met during travel (rarely).

● Handle all matters with discretion, professionalism, and confidentiality, ensuring sensitive personal and professional issues are managed appropriately and following established protocols.

Required Qualifications:

● Education:

○ Bachelor's degree in Business Administration, Communications, or a related field (preferred but not required).

● Experience:

○ Minimum of
5 years of experience
 providing high-level personal and executive assistance, ideally supporting senior executives.

○ Proven ability to handle complex schedules, tasks, and personal assistance, while managing sensitive matters with confidentiality.

● Skills & Competencies:

○ Exceptional organizational and time-management skills.

○ Strong written and verbal communication skills.

○ Ability to multitask, managing both personal and professional duties efficiently.

○ High attention to detail and the ability to handle multiple priorities effectively.

○ Ability to maintain professionalism and discretion in all matters.

○ Proficiency in MS Office Suite or G-Suite and task management tools.

○ Strong interpersonal skills with the ability to work effectively with both internal teams and external contacts.

○
English and Ukrainian, fluent.

Personal Attributes:

● Highly proactive, reliable, and able to manage multiple tasks simultaneously.

●Ability to work independently and adapt to changing priorities in a dynamic work environment.

● Flexible and adaptable with a positive, solution-oriented attitude.

● Calm and composed, especially under pressure, ensuring the executive's needs are always met.

● Strong problem-solving skills, especially when dealing with time-sensitive or last-minute situations.

It's a Family Office type of company.

We offer official employment, private medical insuarance, 21 working days of vacation and relocation package to Cyprus (to cover 12 month of appartment and car rent).

Please contact Olena