Project Manager

Location of assignment: Kyiv, Ukraine with some travel to other regions.

To be considered for this role, you must already be based in Kyiv and have the right to work in Ukraine.

The Partnership Fund for a Resilient Ukraine – Phase 2 (PFRU-2) is a multi-year, multi-donor funded programme managed by the UK's Foreign, Commonwealth and Development Office (FCDO) and governed in collaboration with the Government of Ukraine. PFRU-2's aim is to set improved conditions for the Ukrainian state, in partnership with civil society and the private sector, to lead on inclusive national recovery and revitalization in the context of Russia's aggression.

About the role

The Project Manager will oversee and facilitate the implementation of projects within Children Affected by War Activity of the Transitional Justice and Missing Persons Mechanism project, ensuring alignment with strategic goals, efficiency in execution, and effective collaboration among international partners, governmental institutions, and NGOs. The role requires a proactive approach to project management, strong communication skills, and the ability to navigate complex diplomatic landscapes.

Principal Duties and Responsibilities.

• Lead and oversee activities under the Children Affected by War Activity of the Transitional Justice and Missing Persons Mechanism project.
• Ensure effective delivery of project outcomes and outputs in accordance with established timelines, milestones, and quality standards.
• Maintain comprehensive project documentation, including work plans, progress reports, meeting minutes, and related records.
• Engage and coordinate closely with key partners of the PFRU involved in advocacy, return, and reintegration of Ukrainian children efforts.
• Coordinate and facilitate the engagement of the technical advisors across the advocacy, return, and reintegration of Ukrainian children workstreams.
• Coordinate with project stakeholders, including the Government of Ukraine (GoU), civil society organisations, local authorities in target communities, donors, and other partners.
• Identify, assess, and manage project-related risks and issues. In case of necessity, develop mitigation strategies to ensure continuity of implementation.
• Oversee project and grant budgets, ensuring effective financial planning, monitoring, and reporting.
• Lead procurement processes within the workstream in compliance with organisational and donor procedures.
• Coordinate with the finance team to ensure financial sustainability and timely execution of project activities.
• Support capacity building and training initiatives for grant recipients and governmental counterparts; provide guidance on methodologies, tools, and best practices.
• Ensuring compliance with organisational policies, procedures, and regulatory requirements throughout the project lifecycle.
• Conduct field visits for project monitoring and coordination, as required.
• Provide administrative and logistical support, including meeting coordination, travel arrangements, and internal communication facilitation.
• Participate in the review, design, and revision of the project and its components.
• Perform other technical duties and contribute to the achievement of project goals, as needed.

Qualifications:

• A bachelor's degree in public administration, international relations, political and social sciences, history or a related field.
• At least
  5 years of experience
  in implementing development and stabilisation projects in cooperation with the Government of Ukraine (GoU), including relevant ministries (e.g., Ministry of Culture, Ministry of Veterans), the Ukrainian Institute of National Remembrance, the Office of the Prosecutor General, and civil society organisations engaged in transitional justice.
• A minimum of
  3 years of experience
  working with international technical assistance programmes.
• Up to five years of experience working on projects funded by the UK FCDO or other donors is desirable.
• Strong knowledge of compliance and reporting requirements in the context of donor-funded projects.
• High level of adaptability and ability to perform a broad range of tasks, including those related to project compliance and regulatory frameworks.
• Excellent written and verbal communication skills.
• Demonstrated integrity, professionalism, and versatility in diverse working environments.
• Proven ability to work effectively with colleagues, external partners, and stakeholders, including in high-pressure or dynamic contexts.
• Fluency in English and Ukrainian is required.