Account Executive

Location: Lviv

We are looking for an experienced Executive Assistant to support a senior executive in a dynamic, fast-paced environment. In this role, you will be a key contributor to the efficiency of both the executive's schedule and the broader team's operational processes. You'll be responsible for calendar management, meeting coordination, stakeholder communication, and task tracking- ensuring nothing falls through the cracks.

To succeed, you should combine excellent organizational skills, communication agility, and strategic thinking to streamline business operations and support decision-making processes.

Please note: This position requires schedule flexibility, with the ability to occasionally work later hours (e.g., from 2 PM to 10 PM UA time) based on the executive's availability and business needs.

Key Responsibilities:

• Manage the executive's schedule, ensuring participation in critical meetings and events.
• Organize meetings, ensuring the presence of key participants and necessary resources.
• Take meeting minutes and convert them into actionable task lists with assigned responsibilities and deadlines.
• Track the progress of delegated tasks and flag delays or issues to the executive.
• Collect questions and updates from teams for the executive, and effectively communicate executive decisions and tasks back to the teams.
• Prepare and format presentations, reports, translations, letters, and other materials.
• Gather documents for signature and register incoming and outgoing correspondence.
• Coordinate business trips, including booking tickets and hotels, and preparing itineraries and schedules.
• Handle ad hoc tasks that contribute to the smooth operation of the executive's work.
• Send follow-ups, and ensure timely responses.

Required Skills and Experience:

• Minimum 2 years of experience in a similar role (Executive Assistant or Project Coordinator).
• Strong multitasking skills and ability to work effectively in a dynamic environment.
• Excellent communication skills, including stakeholder management.
• Ability to make independent decisions and prioritize tasks and information flows.
• High level of business writing and communication etiquette.
• Proficiency in Microsoft Office Suite and task management tools.
• Ability to handle confidential and sensitive information with discretion.
• Fluency in English (C1 level or higher) is a must.

This position offers the opportunity to become an integral part of the leadership team, directly contributing to the productivity of the executive and overall organizational success. You will be at the intersection of communication and coordination, playing a vital role in achieving the company's strategic goals.