Receptionist / Junior Legal Secretary

We are looking for a Receptionist / Junior Legal Secretary to join our Kyiv office. This role is vital in ensuring smooth office operations and providing key support to both visitors and our legal professionals.

Key responsibilities

Front desk & client service

• Warmly welcome visitors, clients, and suppliers with professionalism and courtesy;
• Answer, screen, and direct incoming calls; take accurate messages and relay them promptly;
• Manage meeting room bookings and coordinate refreshments for guests;
• Maintain a neat and presentable reception area at all times.

Administrative support

• Handle incoming and outgoing mail, courier packages, and deliveries;
• Manage office supplies inventory and place orders as needed;
• Maintain and update internal contact lists, calendars, and schedules;
• Assist with organising internal and client meetings, corporate events, and travel arrangements;
• Support billing and invoicing processes as directed by the finance team;
• Process documents: scanning, filing, registering, and maintaining proper documentation systems;
• Keep the office environment orderly, coordinate minor repairs, and supervise cleaning services.

Informational & corporate support

• Distribute morning news updates and relevant regulatory information to the team;
• Support corporate culture initiatives and assist HR with event organisation.

Legal secretarial support

• Assist lawyers with formatting, proofreading, and preparing correspondence, contracts, and presentations;
• File and organise documents (both physical and electronic) in line with firm policies;
• Conduct basic research or information gathering under lawyer supervision;
• Support preparation and formatting of legal submissions, reports, and client deliverables;
• Translate short documents and correspondence between Ukrainian and English, if applicable;
• Support HR in organising corporate events.

Candidate requirements

• Education: University degree (in progress or completed) in law, linguistics, business administration, or related field.
• Language: English proficiency at B2 level or higher (spoken and written) is mandatory. Ability to communicate clearly and draft/understand English documents is essential.
• Professionalism: Strong business ethics, kind and courteous manner, and client-focused attitude.
• Communication: Excellent verbal and written communication skills in both Ukrainian and English.
• Organisational skills: Highly organised, detail-oriented, able to multitask and prioritise effectively in a fast-paced environment.
• Interpersonal skills: Friendly, approachable, and a collaborative team player with a positive attitude.
• Technical skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfortable with office technology.
• Discretion: Ability to handle confidential information with integrity and professionalism.
• Work ethic: Reliable, responsible, punctual, and proactive in supporting office operations and legal teams.

What we offer

At Kinstellar, we prioritise your goals. We begin by understanding your strengths and ambitions as an employee and strive to create opportunities that unlock your full potential. By joining our team of exceptional talents, you become part of our high culture where we are committed to your personal and professional growth. We offer:

• High-level corporate culture: Our culture comes to life through our five core values: Excellence, Insight, Integrity, Team Spirit and Drive. At Kinstellar, we place a premium on integrity and are the only regional law firm with a dedicated risk and compliance team, along with a comprehensive anti-corruption compliance program.
• Learning & development: Benefit from professional development and training in a leading CEE, SEE & CA law firm, engaging in interesting work for reputable local and international clients.
• Wellbeing: Experience comprehensive benefits tailored to individual needs, fostering your mental and physical wellbeing. We prioritize your work-life balance with firm-wide days off and offer competitive compensation, including future salary growth and an annual performance bonus.
• Social impact: Engage in Environmental, Social, and Governance (ESG) initiatives for both local and global impact. Our employee-driven Community Investment program includes pro bono work, volunteering, donations, and sponsorships.

Working conditions

• Regular office attendance from Monday to Friday, 9:00 a.m. to 6:00 p.m.;
• Comfortable, modern office located in Kyiv city centre, just a 10-minute walk from Olympiyska metro station;
• Friendly and supportive work environment with a vibrant corporate culture;
• Well-equipped workspace designed to foster productivity and professional development;
• Opportunity to be part of a dynamic team with ample chances for learning and growth.

Why Kinstellar?

At Kinstellar, we provide premium legal services and pride ourselves on having a collaborative, team oriented, future looking culture providing unique development opportunities to grow in a highly supportive working environment throughout all stages of your career. At Kinstellar you will have the opportunity to work with outstanding lawyers of Central and Eastern Europe (CEE), Southeast Europe (SEE) and Central Asia (CA) and of the world's greatest referring law firms on highly complex cases. We are a purpose-driven organization, with outstanding sector and service line expertise, knowledge and commitment to client service and innovation.

We know our people value flexibility around when and where they work. So, we are committed to offering a more adaptable way to work, balancing the way you work and your lifestyle with hybrid working options.

We will support your career aspirations by offering access to mobility programs such as intra- office secondments and secondments with referring law firms where possible. These programs give you the chance to travel to other countries, engage with international clients, lawyers and develop your networks.

Equal opportunities

Kinstellar provides equal opportunities to all employees and applicants and strictly prohibits discrimination based on ethnicity, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, or any other protected characteristics.

Joining Kinstellar means working with some of the finest legal minds in CEE, SEE & CA on the region's most challenging mandates. We attract the best and brightest talents to help us continue our stellar growth.

Do you consider yourself Stellar?

At Kinstellar we welcome direct applications.

1. Send your CV to

2. Complete an HR interview.

3. Complete a professional interview.

4. Receive your job offer.

We look forward to hearing from you

By submitting your application, you agree to provide us with your personal data for the purposes of the recruitment process at Kinstellar. Your personal data will be processed with utmost confidentiality by Kinstellar solely for the purposes of selection and recruitment and will not be transferred to other data controllers unless required by law.

By submitting your application, you understand and consent to Kinstellar retaining your personal information for a period of up to 12 months. This allows us to consider you for future career opportunities.

By submitting your application, you hereby acknowledge that you understand and consent to Kinstellar's Privacy Policy.

All information provided will be treated with strict confidentiality.